Being organized is one of my stronger qualities and I only need a simple excuse to create a binder. When Greyson came along I knew I wanted to have something in place where all of his important documents could be kept safely. It can be overwhelming, the amount of paperwork and copies of documents new parents receive both from the hospital after delivery and again once you find a pediatrician. When Greyson first started going to the doctor I felt like I would lose something if I didn’t have a convenient and safe place to keep these things. And since we travel, it’s nice to have an easy way to take his medical information with us in case of an emergency while out of town.
Thus I created this baby binder, which has been the perfect thing to ease my mind and keep all of Greyson’s medical information all in one spot.
Creating Your Binder
Any organized binder begins with a, well, binder! Any width will do, but since it’s just Greyson and he’s our only child we went with the thinnest. Then it’s all about pocket protectors, dividers, and stickers for labeling. I used Keynote to create each page and added photos of Greyson for a little fun touch.
The first page in Greyson’s binder is his medical contact information at-a-glance. It is perfect for locating important phone numbers and addresses as well as other info like his birthday and social security number. This page is essential and is important to have on hand in case anyone needs to call 911. This binder is also a great resource for family members or babysitters who may be looking after your child and an emergency occurs.
Any binder needs cute divider tabs and these ones from Target were so cute! I love the material because it’s sturdy but also allows for easy application and removal of my Avery tab stickers. By using stickers I can interchange the dividers over time as I need to.
Another great page I created was a growth tracker for each month up until he turns one. I’ve included his weight, height (length) and percentile for each. My OCD and love for filling out forms is excited to visit our pediatrician for Grey’s wellness checkup so I can fill in his previous months! During the months in between visits I weigh him on our home scale and record it. That way I can stay on top of his weight and keep an eye on things especially as we introduce more solid foods into his diet.
Pockets Go A Long Way
Another favorite aspect of my baby binder are these plastic page protectors. I love keeping his immunization records and pediatrician printouts all in one convenient pocket so it’s easy to slip in and out.
Bills, Bills, Bills
In these page protectors I have kept important information that’s been given to us like his immunizations and circumcision F.A.Q. I have also kept handy any payment confirmations or bills that we’ve received so that we have a paper trail on all of our payments for Greyson in case of any discrepancies (which happen more often than not!). Once we paid our delivery in full we made sure to have documentation from the hospital as proof. I always recommend keeping on file your payments or bills so that you have these at your disposal when dealing with insurance companies or others trying to unnecessarily bill you. Also, some of these forms can be super helpful during tax season too!
Creating your own baby binder is such a simple answer to this organizational problem and really helped us cut down on stacks of paper around the house or having the documents we need going missing. Having just created Greyson’s I’m already at ease about where to place his important documents and each time we go to the doctor I can just slip his paperwork into the appropriate pocket and put away – done!
How do you keep your family’s documents safe?